Privacy Policy

General information
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

The controller under data protection law is:

nicos AG
Robert-Bosch-Straße 17a
48153 Muenster, Germany
Phone: +49 251 986 33-0
Email: info@nicos-ag.com
Commercial register entry number: HRB 5908
Registration court: Muenster District Court

Data Protection Officer:

Herr Dawid Majerski, LL.M.
Robert-Bosch-Straße 17a
48153 Muenster, Germany
Phone: +49 251 986 - 5633
Email: datenschutz@nicos-ag.com

Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.
By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.
In particular, the following data is collected during this process:

name (first and last names)
email address
phone number
LinkedIn profile (optional)
channel through which you found us

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc.
Only authorized HR staff and/or staff involved in the application process have access to your data.
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
Your data will be stored for a period of 180 days after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).
Furthermore, we reserve the right to store your data for365 days after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. By accepting the data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under Art. 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

Rights of data subjects
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing.

As a data subject, you are entitled to the following rights in principle, provided that contractual and legal obligations do not prevent this and that the conditions specified in the individual articles are met:

right of access (Art. 15 of the GDPR) with the restrictions according to §§ 34, 35 BDSG n.F. (Bundesdatenschutzgesetz, German Federal Data Protection Act)
right to rectification (Art. 16 of the GDPR)
right to erasure (Art. 17 of the GDPR) with the restrictions according to §§ 34, 35 BDSG n.F. (Bundesdatenschutzgesetz, German Federal Data Protection Act)
right to restriction of processing (Art. 18 of the GDPR)
right to data portability (Art. 20 of the GDPR)
right to object with a data protection supervisory authority (Art. 77 of the GDPR)
individual right of objection (Art. 21 (1) GDPR) or reasons arising from your particular situation and relating to data processing pursuant to Art. 6 para. 1 e) GDPR and Art. 6 para. 1 f) GDPR. The objection can be addressed to the contact data mentioned above.

The supervisory authority responsible for us is the State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia, Kavalleriestr. 2-4, 40213 Duesseldorf, Germany, telephone: 0211/38424-0, email: poststelle@ldi.nrw.de
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to our Data Protection Officer (see above).

Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
In addition to this data privacy statement, please view our general data privacy statement at https://nicos-ag.jobs.personio.de/privacy-policy?language=en.

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